Question: We are required to begin electronically filing Form 300A, Summary of Work Related Injuries and Illnesses, but we can’t find the website to enter the information. Is it operational, and if so, how do we find it?
Answer: Under the Occupational Safety and Health Administration’s (OSHA) recent final rule to improve tracking of workplace illnesses and injuries, the agency is required to provide a secure website for the electronic submission of information and will include web forms for direct data entry and instructions for other means of submission (e.g. file uploads). However, while the final rule took effect on January 1, 2017, the website is still not available as of this writing (February 6, 2017).
Employers should note that the reporting requirements are going to be phased in over two years, as follows:
- Establishments with 250 or more employees must begin submitting information from Form 300A by July 1, 2017, and must submit information from all forms (300A, 300, and 301) by July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.
- Establishments with 20 – 249 employees in certain high-risk industries must begin submitting information from Form 300A by July 1, 2017, and again by July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.
For establishments with 20 – 249 employees that are required to report, OSHA estimates that it will take a typical employer about 10 minutes to create an account and another 10 minutes to enter the required information from the Summary of Work-Related Injuries and Illnesses (Form 300A).
For establishments with 250 or more employees, OSHA estimates that it will take a typical employer about 10 minutes to create an account, 10 minutes to enter the required information from the Form 300A, and 12 minutes to enter the required information for each injury or illness recorded on their log and Forms 300 and 301.
Establishments must submit the information electronically and may not submit the information on paper. Employers who do not have the necessary equipment or Internet connection may submit their data from a public facility, such as a library. OSHA also intends to provide an interface for entering data from a mobile device. Learn more about the final rule here; OSHA’s FAQ page provides more information about reporting.
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